Director guide
For directors of sport and heads of programme
about 10 min to read
You decide what 'development' means at your club: which physical tests matter, what skills you're building, what a report contains, and what you ask athletes every day. Set that up once and every coach works to the same standard.
1.Set up your sport
Do these in order — later steps depend on earlier ones. An hour here saves a season of inconsistency.
- 1
Positions
The positional roles in your sport. They drive position-specific reporting and squad views.
Open /settings/positions → - 2
Fundamentals
Your skill curriculum — the technical and tactical qualities you develop, grouped into categories.
Open /settings/fundamentals → - 3
Physical tests
The metrics you actually measure, with units and whether lower is better. Add benchmark standards so scores mean something.
Open /settings/metrics → - 4
Reporting periods
Terms, seasons or your own periods — this is what reports and testing are grouped by.
Open /settings → - 5
Report templates
What a report contains and who fills each part. Build it once; every coach uses it.
Open /settings/templates →
2.Decide what you ask athletes daily
Monitoring is only as good as the questions. Keep the daily check-in short — five questions answered honestly beats fifteen answered on autopilot.
- 1
Build the daily template
Sleep, soreness, mood, energy — or your own. Add the body map if you want players marking exactly where they're sore.
Open /monitoring/setup → - 2
Explain why you ask
Every question has a 'why we ask' note that players see. Filling these in noticeably improves the quality of answers.
- 3
Vary it by day
Assign a different template on match days or rest days — day types follow the planner automatically.
- 4
Priming and reflection
Separate short templates for before and after a session, if you want that level of detail.
3.Teams and people
- 1
- 2
Add players
One at a time, or import a spreadsheet of a whole squad. Players can belong to more than one sport.
Open /players → - 3
Invite coaches
Coaches see only the teams they coach. Directors see everything in the sport.
- 4
Parental consent
For younger athletes, consent requests go to parents and are tracked for you.
4.Turn features on and off
Modules stay hidden until you switch them on, so coaches aren't wading through things your programme doesn't use.
- 1
Per-sport features
GPS imports, match-day coding, training reviews, golden goals, benchmark groups — enable only what you'll use.
Open /settings/features → - 2
Start small
Daily check-ins, sessions and reports first. Add the rest once coaches are in the habit.
5.Seeing the whole programme
- 1
- 2
Testing days
Enter results for a whole squad in one grid rather than player by player.
Open /testing → - 3
Benchmarks
Compare against your own cohorts, or — where your club belongs to a wider group — against comparable clubs, always as aggregates.
6.Your responsibilities
You're holding data about young people. The tools are here; the judgement is yours.
- 1
Audit log
Every time a staff member views or exports a player's data it's recorded, and you can see it.
Open /settings/audit → - 2
Data requests
Export everything held on one player — for a parent request — or your whole organisation.
- 3
Retention
Optionally erase players who have left after a period you choose. Off by default; it only ever touches players marked as left.
- 4
Who sees what
Coaches see their teams. Parents see published reports only. Players see their own data.